Important aspects
  • Time - 2 weeks to include your company
  • Corporation Director - Only one director of any nationality is required of your corporation
  • A manager must be a resident
  • Shareholder - The only shareholder of any nationality is required
  • Support - we guide you through every step of the company registration process in Canada.

Process of company formation in Canada


Steps to incorporate a company

Decide whether you want to be incorporate federally or provincially in Canada.

Federal Inclusion Benefits:
  • Corporation Your corporation will be able to conduct business in all provinces
  • Corporation Your corporation may use the same company name in each province

If you are provincially incorporated, your corporation has the right to do business only in the Canadian province where your business is integrated and has business abroad.
If you are only planning to do business in one province and abroad, there is no need to be federally affiliated.

Choose a company name
  • Choosing a company name, the company name is made up of three elements:
  • Distinctive – identifies the particular corporation
  • Descriptive – identifies the particular activities of the corporation
  • Legal element – identifying the company as a Corporation, such as Limited, Incorporated, or Corporation

Company names in Canada can be in English or French, or a combined English French version.
Registrar of Provincial Registry or Directorate of Federation Corporation, requires that the name is unique and not the same or similar to any other registered company.

Search and reserve your company name

You need to complete a name search to determine the availability of the company name you choose
If incorporate federally, or in provinces such as Ontario, you need to search NUANS and then submit the NUANS report.

In other provinces such as B.C. And in Nova Scotia, you need to search for a name once the name approval request or name saving request form is filled out. If the search results are acceptable, they will be reserved for a limited time; During which the inclusion process has to be completed.

The following attachment documents need to be prepared to attach your business:
  • Memorandum - sets the rules for managing the organization
  • Rules and regulations that will govern the conduct of shareholders and managers of the Company
  • Notification of Ices Offices - Specifies the location of offices required for your corporation, registered office and record office

Managers must complete a notice when federally appending, and summon a federally-biased Nance report.
For provincial companies, different document requirements must be met for each specific province.

Step after incorporation

When you have obtained your Certificate of Appointment below, we have outlined the general steps to follow. When these levels are over, your new corporation is ready to trade.

Corporate Minute Books

The law requires that certain corporate records be maintained and kept in a registered office. Your corporation must include a corporate minute book and a copy of all the paperwork that is ready for registration. Your minute book will also include documents such as:
  • A directors’ register.
  • A shareholders’ register.
  • A securities register.
  • All corporate bylaws.
  • Minutes of all company meetings.
  • Copies of any forms filed with the government.

Your corporate minute book provides a reference to all of the corporation's documents and records of the business of all corporations - it's important to be thorough and thorough.

Complete corporate bylaws, organizational minutes and issue shares

The organization of the corporation will be documented in the corporate minute book.
Corporation Bylaws are a set of rules that specify how a the corporation will conduct itself, including the rights and duties of its officers.
The organization of the corporation shall be acquired through a meeting of the directors or shareholders of the corporation or by a written resolution signed by all directors or shareholders.
At this first meeting, you:
  • Formally approve and adopt the documents of incorporation and formally approve and adopt the corporate bylaws
  • Elect directors
  • Appoint company officers
  • Issue shares to shareholders
  • Formally approve and adopt any other organizational resolutions to organize your corporation

Open a corporate bank account

A corporation should have its own corporate bank account. Banks will require copies of certain attachment documents, such as those incorporate in the articles, and may require that certain banking resolutions be passed and documented.

Get other permissions or licenses. Your corporation will need its own business number - the federal government has issued for your GST, corporate income tax, import/export, and employer payroll deduction accounts.

The corporation may be required to register in the PST for collection and payment of provincial sales tax, workers' compensation insurance, provincial employer health tax and other provincial and / or municipal licenses.

Extra
One of the benefits of being federally incorporate is that no company in the province will be able to register a company with the same name in your name.